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| 1. Obtain a '''Room Key''' for the appropriate room from the front desk in the '''Admin Office on the 2nd Floor''' ''(Room 230)'' To be best prepared, obtain the '''key''' for the room '''the day before''' or '''at least 30 minutes''' before your meeting time. | 1. Obtain a '''Room Key''' for the appropriate room from the front desk in the '''Admin Office on the 2nd Floor''' ''(Room 230)'' To be best prepared, '''obtain the key''' for the room '''the day before''' or '''at least 30 minutes''' before your meeting time. |
Requesting a Room Booking
During your time in the Bader Lab, you may require access to the Seminar Rooms in the Donnelly Centre for general lab meetings, committee meetings, qualification exams, and other various reasons. Please follow the steps below to ensure the appropriate room for your needs is booked.
Determine the kind of room you need
There are 7 Rooms available in the Donnelly Centre.
Most meetings should be booked in any of the Upper Floor Meeting Rooms. The Black and White Room are also available fairly often. However, the Red Room is normally booked for large events and conferences, so it's availability is limited.
Upper Floor Meeting Rooms:
6th Floor Conference Meeting Room: Room 612: Holds 15-18 people, 75 inch TV Installed in the Room, HDMI/VGA/Mac Inputs
8th Floor Conference Meeting Room: Room 812: Holds 15-18 people, 65 inch TV Installed in the Room, HDMI/VGA/Mac Inputs
10th Floor Conference Meeting Room: Room 1012: Holds 15-18 people, 65 inch TV Installed in the Room, HDMI/VGA/Mac Inputs
11th Floor Conference Meeting Room: Room 1112: Holds 15-18 people, 65 inch TV Installed in the Room, HDMI/VGA/Mac Inputs
2nd Floor Large Conference Rooms:
White Room: Room 240: Conference Style, Holds 22 People, Projector Installed in the Room, HDMI/VGA Inputs
Red Room: Room 250: Lecture Style, Holds 88 people, Projector Installed in the Room, HDMI/VGA Inputs
Black Room: Room 260: Lecture Style, Holds 30 People, Projector Installed in the Room, HDMI/VGA Inputs
Request the Booking
Contact Patrick Scopa (patrick.scopa@utoronto.ca) as early as possible with information for your booking to ensure there will be space for your booking. Room availability will vary depending on the time of year. Please try to make your booking at least a week in advance to ensure there is a room available.
Send the email to Patrick with the following information: Date & Time, Estimated Number of People Attending, Primary Room Choice, Alternate Room Choice, Meeting Details (Type of event).
Wait for a confirmation email by Patrick (he should respond within the next business day) to determine if your booking was made.
Meeting Preparation
Obtain a Room Key for the appropriate room from the front desk in the Admin Office on the 2nd Floor (Room 230) To be best prepared, obtain the key for the room the day before or at least 30 minutes before your meeting time.
Determine the type of Audio-Visual connection your presenter requires. The Upper Floor Meeting Rooms all have input connectors for HDMI and VGA in the rooms. Spare Mac Adapters may also be present in the room. However, spare Mac Adapters, DVI connectors and other adapters are also available at the front desk in the Admin Office on the 2nd Floor.
If you are unsure your laptop or computer may not hook up to the projector or TV correctly, ask the front desk in the Admin Office to visit the room the day before or 15 minutes early to ensure your connection works.
Make sure to return the key to the room back to the Admin Office when you are finished, or at your next available convenience to be fair to all Donnelly occupants.